NexTrak enables FMLA, state leave, company leave, and even the most complex absence control policies to work together in harmony. All of the rules and workflow are performed automatically. Managers are alerted when responses are due or action needs to be taken. The required documents are generated and e-mailed to employees and supervisors. In other words, NexTrak delivers real automation.

• The Latest Technology
• Automated Absence Management
• Administers All Your Leave Policies
• Determine FMLA Eligibility
• Improve Compliance and Productivity
• Configurable Policy Rules
• Workflow to Improve Productivity
• Robust Reporting Capability
• Employee Self Service

The Latest Technology
NexTrak Version 5 is the result of years of research and development, and significant product enhancements suggested by customers. It provides an exciting new user interface, many new features and more control in your hands. And NexTrak 5 was designed to accommodate companies of all sizes. Whether your company is large or small, NexTrak offers an efficient method for automating the entire absence and leave management process.

NexTrak Version 5 offers scalability to support the largest customers. And because it’s web-based, it is easily deployed throughout the enterprise, freeing up valuable IT resources. Full product functionality is accessed through secure thin-client XML web services. Employee self-service capability lets you provide important information directly to your employees either by web browser, or through an existing company portal.
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Automated Absence Management
NexTrak will help you reduce controllable absenteeism by eliminating the burden of a manual or non-integrated attendance system. NexTrak issues disciplinary notices, perfect attendance letters, or any other documentation, as triggered by your policies. It helps you recognize and reward outstanding attendance performance, which can improve employee morale and provide incentives to reduce absenteeism. With NexTrak, you have the power to increase productivity, improve behavior and save money by reducing the frequency of unscheduled absences throughout your organization.

NexTrak will accommodate your organization's unique attendance programs: no-fault, occurrence, points, hours, yearly review, absence percentage, or perfect attendance policies, over any tracking period. Only NexTrak is flexible enough to handle them all.

The software automatically:

• Collects data from most time and labor systems
• Applies all of your rules, and performs the necessary calculations
• Initiates the actions specified in your policies
• Generates the required documents
• Alerts supervisors or managers when any action is required
• Archives attendance and leave data indefinitely

Administers All Your Leave Policies
NexTrak fairly and consistently administers even the most complex leave policies and concurrency rules, over any tracking period, across the entire organization including:

• FMLA
• Long-term disability
• Short-term disability
• Workers compensation
• Other local, state or federal-mandated leave
• Company leave policies

Many organizations have rules that vary by location, or that extend leave granted by the law. Nextrak allows you to implement policies containing an unlimited number of rules and elements. This allows for flexibility in calculation methods, accuracy in administering concurrent leave policies, and the reduction of risk associated with non-compliance. Customizable documents allow you to maintain consistency with corporate or legal requirements.
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Determine FMLA Eligibility
One of the major challenges of the Family & Medical Leave Act is determining whether a requested leave is for a qualifying condition. NexTrak Absence & Leave software provides quick verification with the FMLA Wizard. By stepping supervisors through a series of questions, the FMLA Wizard confirms that the employee is requesting leave for a qualifying reason or health condition. An online compliance manual keeps other important FMLA information at your fingertips.
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Improve Compliance and Productivity
NexTrak streamlines the administration of your absence control and leave policies, saving your valuable time and ensuring accuracy, fairness and consistency. Your policies actually work together, in a defined order of priority. The rules of one policy can cause another policy to take action. For example, after an employee’s 12 weeks of FMLA are exhausted, additional leave may be handed off to the company’s long-term disability policy.
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Configurable Policy Rules
With NexTrak, employers have unlimited flexibility to implement leave and attendance programs that will accommodate the entire organization. Whether enterprise-wide with policies that vary by state or site, or an individual location with multiple policies, NexTrak’s policy engine automatically enforces even the most complex set of policies without the risk of manager misinterpretation or favoritism.

• Automation of absence control policies, with the ability to administer different rules for employee groups such as union, department or location
• Concurrent FMLA, State and company leave compliance
• Flexible tracking periods, including rolling forward, backward, quarterly and yearly
• Automatic deduction and roll-off of incidents allows tracking of improvement
• Different rules may be applied for new hires or part-time employees, or other criteria
• Calculate and track intermittent leave in weeks, hours or minutes
• Maintains current and projected leave availability
• Alerts may be generated to tell managers when significant milestones have been reached, when documents are due, or action needs to be taken

Workflow to Improve Productivity
In addition to being adaptable to each company’s unique requirements, NexTrak provides automated workflow capabilities to efficiently handle tasks that consume valuable time. Preparation, distribution and archiving of documents and mandated forms, keeping track of due dates, and providing notification of actionable occurrences can all take place automatically.
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Robust Reporting Capability
NexTrak helps you leverage your data to its maximum potential by providing powerful reporting capability. Access to information gives managers the ability to monitor performance, spot patterns and make informed decisions. Dozens of built-in reports are included, in detailed and summary form, with advanced filtering options.
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Employee Self Service
NexTrak’s configurable Employee Self Service (ESS) Module enables employees to access the absence and leave information you have selected to make available to them. From the web, or as an integrated part of your company intranet portal or ESS kiosk, employees can view their attendance history, request time off, report absences, and send correspondence to management.
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